Executive Associate

Provide administrative support for Exec. Director and Group Director, based in our Lawrenceville, New Jersey research facility, both of whom have cross site line management and matrix leadership responsibilities. Focus is support of supervisor, MDT leadership team members, and staff with primary emphasis on the team members in Lawrenceville, NJ. Support of the entire organization will be done in coordination with administrative staff in our Cambridge, MA site.Specific Expectations:
Calendar management and meeting scheduling for supervisor and Group Director
Assist with group operations through scheduling team meetings, Town Halls, performance check-in meetings, etc.
Maintain up to date organizational information for department (organizational charts, etc.)
Travel arrangements for supervisor, Group Director, and occasionally for extended leadership team
Travel and entertainment expense tracking and report generation and distribution
Assistance with managing the departmental operating budget, including assembly of budget reports from SAP
Manages computational software purchases from quote through follow up on invoicing.
Manage purchases as necessary, including office supplies, lab supplies and equipment
SharePoint administrator/site owner for departmental site
Coordinate recruiting visits, including travel arrangements
Assist with employee onboarding and exits
Event planning
Strong communication and interpersonal skills
Ability to plan proactively, anticipate needs and take action within an agreed upon framework
Ability to work on multiple tasks simultaneously and to balance priorities through the utilization of strong organizational skills and networks across the organization
Proficiency in MS Office suite of programs
Proficiency in other key support programs such as SAP SRM, Ariba, Concur, etime or demonstrated ability to learn and utilize new software
5+ years in an administrative assistant role desired; previous experience in a biotech or pharma R&D setting is a plus

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